AI Use Policy Builder

Before you start: this builds a solid starting policy, but it isn't legal advice. If you're in a regulated field (health, finance, legal, education, government contracts) or you have employees, have an attorney or HR professional review it before you adopt it.

Part 1 · The basics

1. Your business

This goes at the top of the policy.

Business name Who this policy applies to Who owns this policy (name or role) Effective date

2. Why we have this policy

One or two sentences. The tone you set here matters more than you'd think.

Part 2 · Tools and uses

3. Approved AI tools

Check what your team is allowed to use. Anything not on this list needs approval first.

Other approved tools (one per line) Account rule Getting a new tool approved

5. What AI is not approved for

Red light. These need a human, every time.

Employment decisions Professional advice to clients Unreviewed client-facing work Impersonating a real person Approving money or contracts Anything a client contract forbids Performance reviews Images of real people

Anything else (one per line)

Part 3 · The important part

7. Human review

Where a person has to look before it goes out.

The standard Fact-checking rule Who is responsible for the finished work

8. Telling people we used AI

Disclosure. Reasonable people disagree here, so pick what fits you.

Our approach Always disclose when

Part 4 · Keeping it alive

9. Questions, mistakes, and updates

The part most policies forget, which is why most policies die.

Who to ask when you're unsure If something goes wrong How often we revisit this Acknowledgment

AI Use Policy Builder · UnOffice

AI Use Policy Builder

1. Your business

2. Why we have this policy

3. Approved AI tools

4. What AI is approved for

5. What AI is not approved for

6. What never goes into an AI tool

7. Human review

8. Telling people we used AI

9. Questions, mistakes, and updates